Terms of Service

SpEd Bot ("the Service") is designed exclusively for school-based Speech-Language Pathologists (SLPs) and special education professionals working with student educational records governed by the Family Educational Rights and Privacy Act (FERPA).

By using this Service, you represent and warrant that you are using it only for FERPA-governed educational records and NOT for PHI subject to HIPAA.

You agree to use the Service only for:

• Documenting therapy sessions for students in educational settings
• Tracking progress toward IEP (Individualized Education Program) goals
• Generating progress reports for educational purposes
• AI-assisted documentation within the FERPA framework

You agree NOT to use the Service for:

• Processing Protected Health Information (PHI) from healthcare settings
• Any use requiring HIPAA compliance or a Business Associate Agreement (BAA)
• Medical billing, insurance claims, or healthcare-related documentation
• Any illegal purpose or in violation of applicable laws

We implement security measures to protect student educational records:

• Encryption: All data is encrypted in transit (TLS 1.3) and at rest (AES-256)
• Access Control: Row-level security ensures you only access your own data
• AI Processing: Student last names are never sent to AI services; only first names when necessary
• No AI Training: Your data is not used to train AI models
• Data Ownership: You retain ownership of all data you enter

For more details, see our Security & Privacy page.

SpEd Bot is designed to support your FERPA compliance obligations as an educational professional. We act as a "school official" with a "legitimate educational interest" under FERPA when you use the Service to manage student records.

You are responsible for:

• Ensuring your use of the Service complies with your school/district policies
• Obtaining any necessary approvals from your institution
• Using appropriate security practices (strong passwords, secure devices)
• Not sharing account credentials with unauthorized individuals

We do not offer a BAA and cannot accept responsibility for PHI. Healthcare SLPs should use HIPAA-compliant documentation tools that have appropriate Business Associate Agreements in place.

The Service uses artificial intelligence to assist with documentation:

• AI-generated content is provided as a draft for your review
• You are responsible for reviewing and approving all AI-generated reports
• AI may make errors; always verify accuracy before distribution
• You maintain professional responsibility for all documentation you submit

You may delete your account at any time. Upon deletion, we will remove your personal data and student records from our systems within 30 days, except as required by law.

We may terminate or suspend your access if you violate these Terms, particularly if you use the Service for HIPAA-covered activities.

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND. WE ARE NOT LIABLE FOR ANY DAMAGES ARISING FROM YOUR USE OF THE SERVICE, INCLUDING BUT NOT LIMITED TO:

• Errors or inaccuracies in AI-generated content
• Data loss or security breaches beyond our reasonable control
• Any use of the Service for HIPAA-covered activities
• Compliance failures resulting from your misuse of the Service

We may update these Terms from time to time. We will notify you of material changes via email or in-app notification. Continued use of the Service after changes constitutes acceptance of the updated Terms.

Questions about these Terms? Contact us at hello@spedbot.app